Future Substation at Haywood
A screenshot of the presentation showing what the building at Haywood will look like once completed. Photo | PJ Martin
By PJ Martin
Editor
The Herald-News
The Ambulance Service Corporation, Inc. Board of Directors met on Wednesday, February 25th, at the Community Center in the TJ Health Pavilion.
The first order of business was the roll call, and the following members were present: Judge/Executive Jamie Byrd, Judge/Executive Larry Wilson, Garland Gilliam, Dr. Neil Thornbury, and Ervin Sorrell. The only member absent was Phillip Geralds, who is on vacation.
Also in attendance were Attorney Brian Pack, Executive Director Joe Middleton, Executive Secretary/Treasurer Shawn Estes, and from The Herald-News, PJ Martin.
The election of the 2026 officers was next. As the process went forward, the same officers were reelected for 2026: Chair – Ervin Sorrell, Vice Chair – Garland Gilliam, and the motion to merge the two offices of Secretary and Treasurer was approved, and Neil Thornbury was reelected.
Once concluded, the Chair requested that the Finance and Personnel committee members also remain the same as in 2025. The motion to unmerge the offices of Executive Treasurer and Executive Secretary was approved, and Mrs. Bennett was named Executive Secretary.
The minutes from the December 10, 2025, meeting were reviewed and approved as written.
The board went into a brief executive session to hear a report from the 2025 committee on personnel. Since the chair, Phillip Geralds, was absent, the report was presented by Attorney Brian Pack. Upon return to open session, Mr. Sorrell stated, “No action was taken in closed session.”
Finance Reports
The finance reports for December and January were presented by Executive Treasurer Shawn Estes, who began with December, “.,. actual we have adjusted receipts of $3.6 million, adjusted expenses of $3.3 million, with a net income here today at $262,901. We should be tracking 50% of budget and we ended December at 47.7%. The next page is our cash balance. We ended the month at 1.494 million.”
The December financial report was approved.
Estes then presented the January report, “… actual adjusted receipts, $4.1 million. Adjusted expenses $3.9 million with a year-to-date income of $225,000. We did have a loss for the month of 37,000. A few things to note is our enhanced payments, government payments have not started yet for this year. We received an email, I think, last week, and they said that those would start in March. So, for January and February, we will not see that revenue, but in March, we’ll see that, and it will be roughly a net increase in income for January and February, $77,000 total.”
“At our last meeting, you guys authorized the payments of the reconciliation. Those numbers are in these expenses as well, and we haven’t received those credits yet. So that’s included in that $77,000; nothing else extraordinary. We should be tracking 58.33 (% budget), and we’re at 55.6%,” explained Estes.”
The cash balance at the end of January was 1,459 million.
The January financial report was approved.
Operations Reports
Middleton began with the run log, “December 2025 year to date was 11,689, which is an increase of 5.8%,” adding that 9,832 were for Barren and 1,857 were for Metcalfe.
“January, currently we’re at 975, runs for the year, which is a 2% increase. If you look at the fiscal year, we’re at 6823, which is a two-point or 6.3% increase, so an increase in run volume, increase of transport,” noted Middleton.
He then referenced the Response Report showing the Airport location made 32.29 % of the runs, Headquarters made 52.78%, and Metcalfe made 14.92%.
Run volume by district and by station. Chart provided by the Ambulance Service Corporation
Next, Middleton reviewed the Operations Report showing the average call times per process and total response times. The times are averages per the Fiscal Year and include all districts.
The newest report lists the ambulances, their hours logged on the job, repairs, and how long they were out of service. Middleton noted that for January, “We kept trucks (ambulances) on the road at the rate of 96.8%.” “In February, we were down just a little bit on the following page, at 89.35%…”
Average run times by process for the fiscal year, including all districts. Chart provided by the Ambulance Service Corporation
Next, Middleton reviewed the Operations Report showing the average call times per process and total response times. The times are averages per the Fiscal Year and include all districts.
The newest report lists the ambulances, their hours logged on the job, repairs, and how long they were out of service. Middleton noted that for January, “We kept trucks (ambulances) on the road at the rate of 96.8%.” “In February, we were down just a little bit on the following page, at 89.35%…”
Training Report
“We have two full-time employees who went to the Hopkinsville hybrid Paramedic Program, and two part-time employees. I’m pleased to report that all four employees have successfully completed and are now currently certified as paramedics,” said Middleton, adding. “We have two in the KCTCS program in Bowling Green who are working on their testing phase, and we have one in Monroe County, two in the full-time and part-time employee in the Monroe County Campbellsville university course.”
“We’ve also started our prerequisites, or our advanced EMT to Paramedic Immersion Program, that’s being conducted here in Glasgow. We have four participants in that program, and they are all advanced EMTs.”
Old Business
The Ambulance Service purchased 1.3 acres at Haywood and is now beginning the planning stages to construct an ambulance service building there. Middleton presented his “project overview” for the property with estimated costs for each component.
Middleton explained, “The construction we’re planning to be from April to October, with moving in and making the building operational in November of 2026… These are rough, rough estimates… we’re looking at a total of this project to be about $900,000.”
Once finished with the presentation, Middleton asked for approval to write a Request for Proposal (RFP). After that, the plans are to create a contractor pack, finalize the drawings, and bid the jobs.
The discussion led to using part of the construction money set aside to pay off the bond early for the airport location. The remaining balance is approximately $97,000 and is due in September. That saves an estimated $13-15,000. Use the $70,000 in the budget meant to replace Middleton’s work vehicle, and look at possible grant options.
After a lengthy discussion, the board approved the creation of an RFP.
A few committee meeting schedules were discussed to work with budget planning.
The next meeting is scheduled for April 22, 2026, at 4 p.m. at the Metcalfe County Government Center.
The meeting was then adjourned.
